Virtual Shop Privacy
Dipl.-Ing. Stefan Haberkorn
Mobil: +49 178 80 23 500
Festnetz: +49 391 24289009
FAX: +49 391 660 964 295
web-based 3D scenes and to a service for participating in
audio-video meetings within the web-based 3D scenes
(“Services”). The Services are provided by Shapespark sp. z
o.o. (“Shapespark”, “we”, “us” or “our”) through a website hosted
at VISUALIMPRESSION.de domain and its subdomains (“Website”) and
a desktop application for Windows (“Desktop Application”).
For the purposes of the EU data protection laws, VISUALIMPRESSION
is a “data controller”, that is the company that is
responsible for, and controls the processing of your
We only collect the information you choose to give us, and
we process it with your consent, or on another legal basis;
we only require the minimum amount of personal data that is
necessary to fulfill the purpose of your interaction with
us; we don’t sell it to third parties; and we only use it as
Please read on for more details.
What information we collect
Information you provide to us directly
If you create an account, we require some basic personal
data at the time of account creation, including your
username, password, country, and a valid email address.
If you communicate with us via email or in any other way, we
will collect the communication contents including your
communication identifiers such as email address or your
first and last name.
When you send us a problem report from the Desktop
Application, we collect your problem description, and if you
decide to include application logs in the report, we also
collect the log files. The log files record the information
about the application internal operation, which may be
helpful during the problem investigation. The log files may
include the names of the files your 3D scene consists
of, such as the texture files, and they may also include the
name of your Windows user as part of the path of the Desktop
Application directory or VISUALIMPRESSION scenes directory.
Information collected from our online reseller Paddle
Online purchase of licenses and services offered on the
Website is performed through our online reseller Paddle.com
Market Limited (“Paddle”). Whenever you use a purchase
button, an overlay provided by Paddle is opened on top of
the current page, and whenever you use or a link to update
your billing information, you are redirected to the Paddle’s
website at https://paddle.com. Paddle is responsible
for the information collected during the purchase process
(with regard to EU data protection laws Paddle is a “data
controller” for this information) and this information is
subject to the Paddle
your billing information such as credit card number and
address, and we do not collect this information.
When you purchase a license or a service from Paddle, Paddle
shares with us the information needed for the license or
service fulfillment. The information we collect in such
cases include notifications about purchases, subscription
cancellations, and successful or unsuccessful automatic
subscription payments. These notifications contain your
personal data such as your name, email address, country, and
the date and time of the event.
Information shared during audio-video meetings
If you join an audio-video meeting within a web-based 3D
scene, we require you to specify a display name that
will be public to all the meeting participants. The
display names allow the meeting participants to identify
which participant the shared information comes from.
During meetings you can interact with a 3D scene.
Examples of such interactions include changing your
position in the 3D scene, looking at some object,
highlighting an object with a pointer, changing material
of an object. Your interactions are collected and shared
with other meeting participants in real-time.
When joining or during a meeting, you can decide to
share your audio-video or screen content streams with
the meeting participants. If you decide to do so, the
meeting participants will see the recording from your
camera, hear the recording from your microphone and see
content of your screen. This information is collected
and shared in real-time, it is not stored by us. Make sure
you are comfortable sharing this data with the
The content of audio, video and screen share streams is
sent from your machine directly to our data processor
Twilio Inc. The streams are encrypted, Twilio
decrypts and accesses the content of the streams only
for purposes of optimizing and re-encoding the streams
before sending them to other meeting participants.
During a meeting you can create and respond to textual
notes. The content of the notes together with your
display name is collected by us and stored until the
meeting owner deletes the meeting.
We collect meetings usage data, such as a meeting join
date and time and the meeting participation duration for
the billing and operational purposes.
The 3D scenes you upload
A 3D scene created with the Desktop Application is
stored on your computer and is not sent to our servers,
unless you request it to be uploaded from the
application. When you upload a 3D scene, we collect all
the files the 3D scene consists of. We do not
intentionally collect personal data that is contained in
your 3D scene, including, but not limited to, in the
3D scene name, textures, or represented as 3D
geometrical shapes. Information in your 3D scene
belongs to you, and you are responsible for it, as well as
for making sure that your content complies with
our Terms of
Service. Any personal data within a user’s 3D scene
is the responsibility of the 3D scene owner.
Information collected automatically from website browsers
If you’re using a browser to view the Website, we use
cookies and web server logs to collect information about
your activities on the Website and information about your
device. This information include your Internet Protocol (IP)
address, browser type, operating system, referring/exit site
and the date and time of each browser request.
We allow the Google Analytics tool described below to
analyze this information.
Information collected automatically from Desktop
When you use the Desktop Application, the application
communicates with our servers to check your credentials when
launched, and periodically to verify license validity and
check for software updates. It also communicates with the
servers when you upload a 3D scene or send a problem
report. As a part of the web server logs, we collect your
username, IP address and date and time of each communication
A cookie is a small amount of data, which includes a unique
identifier, that is sent to your browser from a web site’s
computers and stored on your computer’s hard drive.
We use our own cookie to keep you logged in to your
account. This cookie cannot be disabled without making the
access to your account impossible.
In the account interface third-party Paddle cookies are used
to track referrers on checkout, and to analyze the usage of
the checkout dialog provided in the Paddle overlay.
Some of our emails may contain small electronic files known
as web beacons (also referred to as clear gifs, pixel tags,
and single-pixel gifs) that permits us, for example, to
count the number of users who have opened an email.
We use a tool called “Google Analytics” to collect some
information we listed above about your use of the
Services. We use the information we get from Google Analytics
to measure traffic and usage trends, and to understand more
about the demographics of our users. We do not combine the
information collected through the use of Google Analytics
with personally identifiable information.
Google Analytics may set cookies on your browser, or read
cookies that are already there.
You may prevent Google Analytics from collecting your
information by downloading
Analytics Opt-out Browser Add-on.
What are the legal grounds for our processing of your
To provide you the Services
We use your information to perform the contract with you by
allowing you to create and host 3D scenes, providing
you with technical support and assistance, and communicating
with you about the Services.
For some geographic regions we use the information
about your country to improve efficiency of 3D
scenes uploads, by selecting destination servers
that are located near to you.
For countries where we partner with regional resellers,
we use information about your country to show you
information about resellers operating in your region.
To optimize, improve and protect the Services
We use your information in our legitimate interest in the
improvement and optimization of the Services. The analysis of
the collected information helps us in making decisions on
the directions of development of the Services.
We also use your information in our legitimate interest in
the protection of the Services. The collected information
allows us to ensure and maintain the security of the
Services, and to investigate, prevent or take action
regarding illegal activities, frauds and violations of the
Terms of Service and the Shapespark End User License
To promote the Services to you
When we have your consent, we use your information to notify
you about Services updates.
How we share the information we collect
We share your information, including personal data, with a
limited number of third-party vendors who process it on our
behalf to provide or improve the Services, and if we have
your consent also to promote the Services. The vendors agreed
signing data protection agreements. Our vendors perform
services such as providing cloud computing infrastructure,
sending administrative or promotional emails. When we transfer
your data to our vendors, we remain responsible for it.
We share your information during audio-video meetings as
described in the “Information shared during audio-video
meetings” sub-section of the “What information we
collect” section above.
We share aggregated, non-personally identifying information
with our users. For example, we share the 3D scene
usage data with the user who uploaded the 3D scene.
We may also share aggregated, non-personally identifying
information with potential customers, business partners, and
funding sources, in order to describe our business and
We may disclose your information, including personal data,
to public authorities or law enforcement, either in response
to lawful requests, or when we believe in good faith that
disclosure is necessary, in order to investigate, prevent,
or take action regarding illegal activities, suspected
frauds or violations of the Terms of Service or the
Shapespark End User Agreement.
We may share your information, including personal data, if
we are involved in a merger, sale, acquisition, or
reorganization. If any such change of ownership happens, we
will ensure that it is under terms that preserve the
confidentiality of your personal data, and we will notify
you on our website or by email before any transfer of your
personal data. The organization receiving any personal data
will have to honor any promises we have made in our Privacy
Policy or in our Terms of Service.
Cross-border storage and processing of information
We may store and process your information on computers
located outside of your country or other governmental
jurisdiction where the privacy laws may not be as protective
as those in your jurisdiction. We will take all steps
reasonably necessary to ensure that any your information is
For transfer of personal data outside the EEA we have
entered into EU standard contractual clauses between us and
the data processors.
How we secure your information
We take all measures reasonably necessary to protect your
personal data from unauthorized access, alteration, or
destruction; maintain data accuracy; and help ensure the
appropriate use of personal data.
Unfortunately, no method of transmission, or method of
electronic storage is completely secure. In the event of a
data breach that affects your personal data, we will act
promptly to mitigate the impact of a breach and notify any
affected users without undue delay.
For how long we store your information
We will keep your personal data for as long as your account
is active or as needed to provide you the Services, comply
with our legal obligations, resolve disputes or enforce our
How we communicate with you
If you are a registered user, we send you operational
emails, which are crucial for the operations of our
services, and you can not opt-out of them without deleting
Operational emails include:
Administrative emails – We send you
administrative emails, such as a welcome email, a password
reset instructions, or trial period expiration
Support emails – We send you support
emails, either as a direct response to a support
request, or if we learn about some service malfunction
that might affect you.
When we have your consent, we send you occasional newsletter
emails with Services updates.
Your choices with respect to your information
You may stop receiving promotional newsletter emails from us
by clicking on the „unsubscribe link“ provided in such
communication, or by changing your newsletter preferences
You may prevent Google Analytics from collecting your
information by downloading
Analytics Opt-out Browser Add-on.
Your rights with respect to your information
We respect the following rights with regard to
your personal data:
You may check what personal data we have about you, and
how we process this data.
- You may correct the personal data we have about you.
- You may obtain a copy of the personal data we have about you.
You may request deletion of your personal data in certain
circumstances, such as where the personal data is no
longer necessary in relation to purposes for which it was
collected or processed.
You may restrict the processing of your personal data by
us in some circumstances, such as where the accuracy of
your personal data is contested by you, for a period
enabling us to verify the accuracy of that personal data.
You may object to the processing of your personal data
whereby we must assess if we can continue to process this
We will respond to your requests within a reasonable
If you are unhappy with our handling of your personal data
you can lodge a complaint to your local Data Protection
Authority. A list of Data Protection Authorities is
The Services are not directed to children under the age of
16. We do not knowingly collect information from children
under 16. If you believe that we might have any information
from a child under 16, please contact us.
We may update this policy from time to time. We will notify
you about significant changes in the way we treat personal
information by sending a notice to email address associated
with your account or by placing a prominent notice on our
website. By continuing to access or use the Services after
those changes become effective, you agree to be bound by the
Questions, concerns, requests and other communications